Winter is around the corner, and it is not messing around. With the high winds, heavy rain and snow are already seen in several regions across North America, SMEs should brace themselves for the inevitable reduction in productivity and in case of the worst scenario, downtime.
Absenteeism delayed deliveries, and even technological flaws resulting from bad weather can deter you from getting your tasks accomplished, costing you a lot of money in lost productivity. However, by revisiting your ongoing business policies, entrepreneurs can set up measures that will help their business cope with the crisis.
Keep Tech Up and Running
Engage your building rep about their plans for the winter. Are they keen on protecting the pipes from freezing by keeping the heaters on? How is the building’s insulation?
Backup your data frequently. Storing your backups onsite on a daily basis and offsite on a weekly basis on a storage drive. If it is within your means, place two offsite backups in different places just in case.
Have a standby redundancy remedy. (On the other hand, ask your business internet expert, most employees who are tech savvy or have yourself create it for your firm.) Focus on UPS, internet storage, and remote working choices.
Floods, snow, and ice can imply trouble for SMEs caught off-guard. A single frozen pipe on your ceiling is all it takes to bring your business operations to a standstill. Such accidents could lead to permanent damages on your serves and workstations, something that could lead to loss of your entire files and work while still leaving you with a substantial financial obligation to replace the expensive devices. That is why you need to backup your data daily onsite and weekly offsite. One major downside with these regular backups is that they can only save your files. They cannot cover you from the hefty repair costs or the involving procedure of having to purchase new servers and workstations.
The cloud is capable of saving you in all these aspects and even more. Perhaps the most significant revolution in technology over the last decade, the could is continually offering individuals and firms with methods of streamlining work processes, increase their productivity and cut down the expenditure. For example, rather than spending a lot in buying a high-end Mac Pro for your video works, you can decide to work from the cloud. Thus, you can enhance your productivity while cutting down your electricity costs by utilizing cost-effective slim clients that (through the prowess of the cloud) are just as efficient and straightforward to use as their huge, costly and power-hungry cousins.
Promote Working from Home
Ensure you have a mobile working environment of server Virtual private Network in place so that workers can securely get important documents outside the office.
Talk to your workers and agree on a payment emergency plan, in the event they fail to get to the workplace and cannot do their jobs from home.
Enroll everyone on a collaboration application, for instance, Skype, so that workers can still get in touch and share ideas regarding projects.
Your technology is not the only thing that can be affected by terrible weather. In fact, your workers could be the most unlikely victims of extreme winter. They can quickly contract a severe cold that develops into a severe medical condition. Their car may fail to start, leaving them stuck at home. Their children’s school could be affected by snow or floods. However, the fact that your worker cannot make it to the office should not imply that they cannot get their tasks accomplished. With fantastic technologies like Virtual Desktop Infrastructures, your workers can execute their duties from their homes. They can do all settle down at home and finish their jobs within the required deadline. They cannot make it to the office but not out of work.
However, if you cannot set up a mobile working policy, you may want to ponder on whether you should pay your workers in case they do not make it to the workplace. According to the law, you are not obliged to pay workers who fail to report to duty since they are disregarding their contract. However, this greatly affects staff psych and output. Some companies decide to set up plans where workers can compensate the time they are out of office. Despite the fact that you will lose a lot on your output and your workload will stack up, you will be encouraging your workers to compensate for the time they lost and make sure no one gets paid less than the usual amount.
Make Sure Deliveries Are on Time
The other vital thing to keep in mind: the employees are not the only ones who will find it hard to make it to the office. Deliveries may be affected by the weather, and both the incoming and outgoing ones could be delayed. Terrible weather, clogged roads, and increased shipments will overwhelm the delivery channels and reduce their effectiveness. This is utterly essential for E-commerce establishments who depend on shipping their commodities due to the lack of physical stores.
If you send several packages through post, it may be time to have some emergency plans.
Warn customers on your online platform about the probability of delayed deliveries due to the weather.
Get in touch with the suppliers and make sure they can live up to the deadlines set.
Generate an array of other delivery options and businesses in the event your preferred delivery firm fails to live up to your requirements.
Come up with an email in case you are required to inform your customers that their packages will arrive late.
We are aware that winter can be very derailing, but do not allow it to be your biggest concern. By becoming on the watch out and coming with alternative plans of doing things, you can ensure that you remain productive.